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Capture Every Billable Minute With Time Tracking Software

Every second counts for your small business. Track time and log all billable hours for clients and projects with just a few clicks. Then, easily add it into an invoice for end-to-end billing with FreshBooks accounting software.

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Sleep Peacefully Knowing How Productive You Are

Get an at-a-glance view of exactly how much time tasks take to see where you’re spending your efforts and adjust your schedule as needed. With the FreshBooks time tracking software tools, managing projects just got easier.

Screenshot of time tracking by day in FreshBooks accounting software
Screenshot of time tracking stopwatch in FreshBooks accounting software

Focus on Your Work, Not on the Clock

Um, how long did your team spend on that client project? The best time tracking software programs ensure you and your project managers don’t ballpark it. Give your team timers and other project management features with the FreshBooks employee time tracking software, so they can focus on their work.

Track Time From Wherever You Are

Whether on the go with the mobile app or browsing the web with the Chrome Timer web app, the time tracking software in FreshBooks logs every billable hour. Plus, log time from project management tools you already use, like Asana, Basecamp, and Trello.

Screenshot of logging in hours by day in FreshBooks accounting software
Screenshot of time tracking for team members on a calendar interface in FreshBooks accounting software

Make It Easy for Your Team to Log Time

With your team keeping track and logging time effectively, you’ll see where time is spent, what work is finished, and spot capacity issues early. Bottom line…track time to help your team be more effective.

Time Saving Time Tracking Features

The best time tracking software programs help you measure time spent on projects and keep a pulse on overall employee productivity. The FreshBooks project management software goes above and beyond basic time tracking and reporting features:

  • Time tracking systems for your entire team
  • Record time against a specific client
  • Add detailed time entry notes for particular tasks
  • Automatically create invoices for tracked hours
  • Weekly and monthly views of your working time and employee hours
  • Track and manage time spent on a specific project
  • Daily breakdowns of your tracked work hours
  • Built-in, easy to use timer on desktop and the mobile app

See other features to help keep you on track >

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Frequently Asked Questions

How does Time Tracking work in FreshBooks?

You can use the FreshBooks time tracking tool to document your business and team productivity or bill back to a client for your services. The time tracker saves all of your time tracking entries until you’re all set to bill for them later, making project and task management more accessible than ever.

You can use the FreshBooks time tracking app in two ways to support your time management and project management needs. You can either use the timer to log your hours while you work or add time manually after the fact. Either way, you’ll log every minute of work and productivity in a much cleaner way than with paper timesheet data or Excel spreadsheets.

To track time automatically with the timer, click on the Time Tracking section of your account, and from the Day sub-tab, click “Start Timer”. Once the timer opens up, you can add Client or Project details, the type of service, and the task you’re working on.  When you’re done working on the task, you can click the stop button.

If you’d rather track time manually, you can do this from the Time Tracking section of your account. You can either add time in the Day or Week sub-tab. You can click the New Entry button, then add project, client, service, and task details the same way you would for automatic time tracking. You can also fill in the amount of time you worked in the “HH:MM” field.

Learn more about time tracking here.

Watch this short video about time tracking in FreshBooks for a quick review.

And since Time Tracking and Project Management go hand-in-hand, watch this short video about Project Management in FreshBooks.

Can I automatically bill for my time?

Compared to other time tracking apps, ours goes beyond basic time tracking features to make billing for professional services easier than ever before. All the hours you and your team log with the FreshBooks time tracker can be automatically pulled onto an invoice and billed directly to a client to help get you paid faster.

If you’d like to invoice for tracked time for a specific Client, you can set up a Recurring Template that will generate future Invoices with any time tracked during that period. You can read more about how to set up a Recurring Template for automatic billing here.

For more ways the advanced features on our time tracker and automation software can help you with project management and tracking time, check out this article: How Automation Software Can Help You Focus on What’s Important

Does FreshBooks allow for team collaboration with Time Tracking?

Yup. FreshBooks was built as your go-to team management and time tracking software. With the FreshBooks time tracking web app, you and your team can collaborate on and track time towards the same projects and clients. Each team member can track their time for specific projects and clients that you can view at the drop of a hat to keep a close eye on progress.

When it comes to productivity apps, the intuitive interface on our simple time tracking app makes automatic time tracking an afterthought for any employee, freelancer, contractor, or team member. All teams that bill for their time can find value in the FreshBooks time tracking software and mobile app.

To review the time tracked by your team members, go to Time Tracking and click the “Review” tab at the top.

Learn about time tracking and collaboration here.

Or read this fantastic article: 5 Ways Your Appointment-Based Business is Losing Money.

How do you track your time and automatically apply it to your Retainers?

When you’re tracking your time in FreshBooks (either by setting up the timer or tracking time manually), you can check off the “Apply to retainer” box while you are filling in the Client/Project information. You can then view how many hours your time clock app has logged in the Retainers section of your FreshBooks time tracking software account.

It’s easy to see just how integrated the FreshBooks web and mobile time tracking app is to other features like retainers, projects, and invoices, making it easy for you and your employees to track time, manage tasks, assess project costs, and stay organised.

Learn more about time tracking here.

Or, read this great article: Time Tracking: Why Your Staff Should Do it Too.

How do I generate an invoice from tracked time?

You and your team can track time to Projects with the FreshBooks time tracking tools. Those Projects are then assigned to individual Clients, making it easy for you to Invoice your Clients based on that tracked time.

Generating an Invoice allows you to easily pull all unbilled time tracked by you, your team, and your Contractors onto any invoice. With our time tracking solutions, when time is pulled together for invoicing, it’s automatically marked as billed.

Time Tracking + Invoicing in FreshBooks lets you add unbilled time to a new Invoice in a few different ways:

Watch this short video about time tracking in FreshBooks for a quick review.

See how you can skip the shoebox of receipts and collaborate easier with others, or read more about FreshBooks.

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