Free Expense Report Template
Simply download the template, plug in your numbers and create the perfect expense report in no time. Stay on top of your business accounting with FreshBooks.
Get Your Free Expense Report Template
Not exactly sure what to include on your expense report? Don’t worry. The free expense report template from FreshBooks offers a detailed outline for what to add to each report. And, with the sample expense report, it’s easy to customize the file according to your needs.
Make an expense report fast by downloading the template. With so many options, you’re sure to find a format that you’re comfortable working with. It’s fast, simple and affordable.
To find the right format for you, have a look at the wide range of template options we offer. You can choose from a selection of templates that can be downloaded and edited in the software program that suits you best. From Google Docs to Adobe PDF, the right one for you is just around the corner.
Some users like using spreadsheets to calculate their expenses. FreshBooks offers a Microsoft Excel spreadsheet, which is very popular amongst our users. The Excel spreadsheet format has familiar features that suit many users and is accessible and easy to customize.
Once you have found the perfect format to suit your needs, you can get started customizing the empty fields. Your free expense report template will help you keep track of a wide variety of business expenses, including everything from business trip expenses to software.
Download your free template to get started now.
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Expense Reporting Done Right
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What is an Expense Report?
An expense report is an accounting report that lists business-related expenses. Often times, employees are required to create and submit monthly or quarterly expense reports.
The collection of expense reports makes things simple for whoever is in charge or bookkeeping for your company, whether it is you or an accountant.
Expense reports are often accompanied by receipts to aid in tracking where every dollar was spent. The accuracy of this information is very important when it comes to calculating profit or filing taxes.
All business owners need some sort of expense report to ensure that the cost of their expenses are less than the amount of money coming in. It’s the surest way to stay in the black.
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Why Use an Expense Report?
Expense reports are very important, especially when you have several employees using your expense cards under your business’s name. You can have each employee create an expense sheet using the FreshBooks expense report template in just a few minutes.
When everybody takes care of their own expense reports, it saves you a ton of time. Instead of sifting through credit card statements and organizing charges to add to your P&L, you can pull the data from the prepared expense reports.
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How to Fill In an Expense Report
Choose a Format
Select your preferred format for your template.
Download a Template
Download your free expense report template from FreshBooks.
Pull Up Bank Statements
Open your records to find expense details.
Record Accounts Payable
Write down all accounts payable, including all of your business’s expenses.
Add Up Expenses
Find the total of all of the expenses you’ve listed. Add them in the appropriate field.
Check for Errors
Closely read back through your expense report to make sure there are no discrepancies.
More Accounting Report Templates
Accounting is a bit more than tracking expenses; there are other reports that you need on file. FreshBooks has templates to meet your every need.
Check out the free accounting templates from FreshBooks.
Frequently Asked Questions
Who should use an expense report?
Expense reports are for anybody who makes business-related purchases on the company’s dime. Have your employees create their own expense sheets and add their numbers to your business accounting.
Keeping track of these small business expenses can be a surprisingly important step in understanding the financial health of a business. You might think that only the large expenses are the ones that really matter, but the little things always add up — so use expense tracking software to keep an eye on where your money is going.
Would business owners and employees use the same expense report template?
Yes. Whoever uses a company credit card can use the free expense report template from FreshBooks.
Once all of the information has been compiled into the business expense spreadsheet, you’ll gain an overarching view of how much the business as a whole has been spending. This can be of vital importance to those who want to know how best to make future financial decisions for the company. Knowing where the money is going is a powerful tool that can help many business owners.
What is the difference between an expense report and an income statement?
Income statements list both revenue and expenses. Expense reports only record expenses. Most businesses need both.
Do I need the FreshBooks cloud accounting software to create expense reports?
You can follow the free expense report template from FreshBooks to create your expense sheet. But if you use the paid cloud accounting software, expense reports are generated automatically. The software even has a feature that allows you to attach receipts for expenses.
Using these helpful features can make a world of difference to a busy business owner who needs to know where their money is going. The FreshBooks expense management tool will make your accounting experience an automated breeze, so that you can focus on running the business. Why spend time sweating over the small stuff, when you can use an automated accounting software that puts in the hard yards for you.
From an automatic expense tracker to a wide range of tailored business expense templates, FreshBooks is here to make your accounting process as streamlined and accessible as possible. Start taking your finances into your own hands, and make the right decisions for your business, today.
At what point should I upgrade from the free templates to the paid accounting software subscription?
As your business grows and you need to process more transactions, you’ll want a scalable accounting solution. While the templates are free, they take time to fill out.
A blank expense report is a great place to begin for an employee or small business owner who is just starting out. It has the required features to keep on top of basic business expenditures, and is easy to customize. You can even choose to fully digitize or file your expenses the old-fashioned way, with the printable expense report.
However, once your business increases, you’ll need an accounting solution that grows with you. The powerful accounting software solution with FreshBooks is made to help you keep up with business, so that you don’t spend time sweating the small stuff. It’s the best answer for small business owners who want to move into automated bookkeeping without paying through the nose.
Try FreshBooks accounting software to automate your bookkeeping.
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