Electronic Invoice Template

What Is an Electronic Invoice Used For?

An electronic invoice is a document used by a business to request payment for a product or service from a client or other buyer.

Electronic invoices eliminate the need to print invoices on paper and file them in bulky cabinets. They also get rid of the need to pay for postage and wait for days or even weeks for the client to receive the invoice. With electronic invoicing, your payment process will be streamlined and clutter-free.

Electronic invoices are templates that can be stored either locally on your computer or on the cloud. If stored in the cloud, they can be accessed on any device at all times. There’s never a need to worry about losing an invoice or client data. Safeguard your payments with electronic billing.

An electronic invoice is also used to save time. A small business can reuse a template again and again, save the new invoice and attach it to an email to send to the client instantly. Standard information like your company name, logo, payment terms and even custom message can be stored in the template, too.

Clients generally prefer email invoices as they don’t have to worry about slower response times either.

An invoice sent electronically gives a small business the appearance of modernity and professionalism, too.

How to Create an Electronic Invoice

To create your own electronic invoice, download the free template. Add your logo and a custom message or keep things simple and add only the necessary details. With the invoicing tool from FreshBooks, you can easily customize your e invoices with the touch of a button.

Create an electronic invoice by following these steps:

1. Download your free electronic invoice template
2. Add your business information like its official name, your name and email address
3. Include your logo, if you have one
4. Add the client’s information such as their name and street and email address
5. Add an invoice number and invoice date
6. Include the payment due date or terms like “due in 30 days”
7. Add shipping terms, if needed. Write whether you or the buyer will pay for shipping.
8. List the services or products you’re billing for. Add a description of each, prices and quantities.
9. Add sales tax, if needed, and anything else that affect the total like a discount, shipping and handling or credit
10. Calculate the total amount
11. Insert payment terms like late fees and how to pay the invoice
12. Save the invoice and then attach it to an email to the client

Using professional invoice software, you can breathe easy knowing that your invoice management process will be well organized and protected. It’s the easiest, simplest way to invoice.

Download an Electronic Invoice Template for Free

Download the free electronic invoice template and instantly create and send invoices for your small business, whether you’re based in the US, Canada, the UK or beyond.

Impress your clients with professional electronic invoices that are organized and easy to understand. Nix the paper and upgrade your invoicing system with our beautiful template that has everything you need to get paid fast.

Digital invoicing is the safest way to get paid. FreshBooks provides a range of different e - invoice templates to suit your preferred format, from Google Sheets to Microsoft Excel Invoice Templates.

Electronic Invoice Templates FAQs

How do I create an electronic invoice?

To make an electronic invoice, visit FreshBooks and check out the invoice template gallery to find the invoice that works best for you.

Then, download your e-invoice in your preferred format. You can choose to edit your invoice in Microsoft Word or Excel, but if you prefer Google templates, we’ve got you covered.

Once you’ve got your invoice downloaded, you can start customizing the empty fields.

First insert your business details, including business name, logo, address and contact details. Then, pop in the client information - including the name of the person you’re billing, their business name and email address.

Fill in the sections describing the services you’ve provided and the prices you’re charging. Payment details are next — including your billing details, preferred payment methods and any payment terms you may have (such as payment within a certain date).

Don’t forget to include an invoice number and date!

Save, and you’re ready to send off your e-invoice via email to your client.

Then you’re all done! You can relax knowing that your e - invoicing system means no lost paper mail or delayed postal routes. Get paid faster with e invoicing.

How does an electronic invoice work?

An electronic invoice is a business to business payment system.

A supplier or provider of goods generates an invoice electronically via a range of document formats, that will then be transmitted to the receiver. Invoice template formats can be of great help during this stage.

The payment will then be electronically issued by the receiver, and digitally archived.

From beginning to end, the invoice system will be electronic, saving time and paperwork for both the provider and the client.

Are electronic invoices legal?

Yes, electronic invoices are a completely legal substitute for paper invoices. They are an accepted fiscal document around the world.

In fact, most workplaces not only accept electronic invoices but prefer them.

If you’re particularly concerned that a client would prefer a printed and mailed invoice to an e-invoice, it’s best to check. But you can rest easy knowing that they’re a genuine accepted substitute!

What is meant by e-invoice?

When people refer to an e-invoice, they mean a digital invoice that is created on a computer or other electronic device.

To get the best out of e-invoicing, you can use an invoice automation software solution.

FreshBooks provides an easy-to-use invoice generator that creates professional, organized invoice templates for you to use. An invoice maker saves you the hassle and time of making an invoice from scratch, and creates a beautifully formatted invoice that your clients will love.